The Office Assistant provides administrative support to the Bishop’s staff, assists with diocesan communications, and coordinates diocesan events and gatherings.
Make a great first impression on people contacting the Episcopal Church of New Hampshire by phone, e-mail, or in person. Answer phones, greet and welcome visitors, and answer general e-mail inquiries.
Keep the ECoNH informed on recent news and upcoming events. Solicit and collect input for the ECoNH bi-weekly e-news. Prioritize content and draft copy, work with Director of Communications on final publication. Make website updates as needed. Maintain the Constant Contact mailing list and send out special e-mail blasts as needed.
Ensure that ECoNH events run smoothly and efficiently. Set up and administer registration for events, help arrange and setup remote venues, arrange for or provide food and beverage, provide day of event support and post event follow up. Work with the Canons and staff on major annual events such as convention, Spring Renewal, clergy conference, and COM retreat. Manage the details of these events while keeping in touch with the appropriate staff member on critical decisions.
Keep the ECoNH records up to date. Update databases and other directory materials as new information becomes available. Update congregational statistical databases and provide reports as needed.
Keep the ECoNH office running smoothly. Manage day-to-day tasks such as sorting mail and packages, making copies, providing support materials for meetings, preparing mailings, and providing travel and logistical support. Manages office supplies and order materials as needed.
Organizational Skills. The Office Assistant is self-directed and is able to plan, organize and perform her or his work without direct supervision. She or he can handle multiple complex tasks, prioritize them, and ask for assistance with conflicting demands. She or he likes to work in a fast paced environment, can meet unexpected deadlines, and work with a wide variety of people and situations.
Collaborative Skills. The Office Assistant is sensitive to and supportive of the needs of the rest of the ECoNH staff.
Communication Proficiency. The Office Assistant has strong verbal and written communication skills. She or he clearly and regularly communicates with other staff members.
Computer Skills. The Office Assistant will have proficiency working with Microsoft Office programs such as Word, Excel, and PowerPoint, experience with web services like Constant Contact, and experience with website platforms such as Squarespace.
Discretion/Confidentiality. The Office Assistant has the ability to be discrete and observe strict confidentiality.
Pastoral Presence. The Office Assistant is attentive to the pastoral needs of congregational leaders.
Episcopal Church Polity. The Office Assistant understands the workings of the Episcopal Church at the congregational, diocesan, and wider-church levels.
Position Details and Hours:
The Office Assistant is supervised by the COO, however she or he will be taking direction from all of the ECoNH staff, and will report to the appropriate person directly on the relevant task. The Office Assistant is a part-time position, nominally 20–24 hours per week over 3–4 days per week. Specific days and hours are flexible and will be arranged prior to hire. Additional hours including evenings and weekends may be required with at least one week’s notice. This is an hourly non-exempt position, with overtime paid in any workweek exceeding 40 hours.
Education, Experience and Skills Required:
Two or more years of experience in a business, church, or non-profit office.
Associates or Bachelors degree are nice to have.
Successful background check.
To apply, please send resume and cover letter to Benge Ambrogi at email@example.com.